Long-haul flights can easily feel like an endurance exercise—hours in a cabin, jet lag looming, cramped seats, dry air, and the dreaded arrival fatigue. But with the right mindset, preparation, and in-flight behaviour, you can turn what feels like a necessary evil into a comfortable, even productive, part of your travel rhythm. Here’s how.
Why the Struggle Is Real
When you board a flight that lasts 8, 12, even 15+ hours:
The cabin altitude (even though pressurised) and low humidity make your body work harder. (Northwestern Medicine)
Staying in one position for that long decreases circulation, raises the risk of stiffness (and in rare cases deep-vein thrombosis). (Riviera Travel)
Jet-lag is real: your internal clock is being stretched, especially if you cross many time zones.
And practically: entertainment might be limited, seats may be tight, and being cooped up for hours takes a mental toll.
All of which means: preparing smartly is key.
Pre-Flight Planning: Set Yourself Up for Success
Before you even board, you can make decisions that pay off mid-air.
1. Choose your flight smartly.
If possible, pick a direct flight—it saves you the layover stress, and disrupts your schedule less. If you must have a connection, ensure it gives you time to stretch your legs, but doesn’t drag on. Tools like Google Flights or Kayak help you compare.
But remember: cost vs comfort is a trade-off.
2. Consider an upgrade.
If your budget allows, moving up to premium economy or business class can make an enormous comfort difference. Bigger seat, better recline, better service—especially for very long flights. Even if you fly economy most of the time, consider saving points or waiting for a sale.
3. Choose your seat wisely.
Not all seats are equal. If you get to pick:
A window seat gives you control over leaning and the wall to rest against; less disturbance from others walking past.
An aisle seat gives you more freedom to get out and move. If you know you’ll want frequent bathroom/stretches, aisle might win. Reddit travellers frequently debate this.
Avoid seats known for limited recline or being near the galley/bathrooms if you want sleep.
Websites like SeatGuru can help you check individual aircraft maps. (She Buys Travel)
4. Pack for comfort.
Since cramped seats and dry air are part of the equation, treat your carry-on like a comfort kit:
Loose, breathable clothes + layers (a cardigan or zip hoodie helps).
Comfortable slip-on shoes (feet often swell).
A scarf or lightweight blanket.
A refillable water bottle (fill after security) so you have hydration control.
In-Flight: The Game Plan
Once you’re on board, this is where you earn the comfort.
Hydration & health:
Drinking water matters more than you might think. Cabin humidity is often just 10-20 %. (Northwestern Medicine) Low humidity = dry skin, dry eyes, throat discomfort. Also: avoid excess alcohol or caffeine because they dehydrate you or disrupt sleep. Studies suggest alcohol + cabin pressure worsen oxygen levels and sleep quality. (Verywell Health)
Every hour, try to drink a glass of water. Move around at least every couple of hours: ankle rolls, calf stretches, short walk to the back of the cabin. This helps circulation. (Northwestern Medicine)
Sleep strategy & mindset:
If you’ll be doing a long flight that includes overnight hours, treat it like you’re going to bed on time at your destination. Bring an eye mask, ear-plugs or noise-canceling headphones, and allow yourself a mini bed ritual (brush teeth, change into a layer, set your phone to “destination time”). This primes your internal clock. (SELF)
And if you can, adjust your watch to your destination time as soon as you board—it’s a psychological cue that you’re on that timezone.
Entertainment & productivity:
Don’t rely solely on the plane’s systems. Load your device with movies/TV shows, podcasts, audiobooks, or productivity apps if you want to use the time for work. A good pair of noise-canceling headphones goes a long way. Having variety keeps you engaged and makes the hours feel shorter. (SELF)
Also: lean into doing something you often skip at home—reading a physical book, journaling your travel plan, sketching ideas, etc.
Comfort hacks:
Put the seatbelt over your blanket or layer so flight attendants don’t wake you if there’s turbulence.
Compression socks are a good idea if you’re especially concerned about circulation. (Riviera Travel)
Moisturize: a small face mist or cream helps with the dry air. Eyedrops, nasal spray, lip balm too. (Riviera Travel)
Foot hammock? Some travellers swear by them, though some airlines ban them. If you’re in economy and have the space, it might help. (The Wall Street Journal)
Organize your carry-on so everything you’ll need mid-flight is within easy reach (phone, charger, snacks, book, etc). There’s nothing worse than digging under the seat while others are trying to sleep.
Arriving & Beyond: Hit the Ground Running
The flight ends—but how you land matters too.
If you’ve slept and hydrated well, your body will adapt faster to the destination.
Once you arrive, try to match your activity schedule to the local time (eat, sleep, get out of the hotel according to the day-night cycle).
A light stretch or walk after landing helps shake off stiffness and resets you. (SELF)
Eat lightly in the first 24 hours: avoid heavy high-fat meals before or immediately after. Lighter, easily digested foods + some fresh fruit + some protein can help. (Riviera Travel)
The Digital Nomad Angle: Fly Smart, Work Smart
Since you may be traveling and working, here are a few tailored tips:
Bring a compact travel charger and check that your seat-row has power ports/USB—if not, you’ll want a power bank.
Use the flight time to batch work: tasks that don’t need immediate feedback (write blog posts, plan content, organize your travel schedule). That way when you land you’re ready.
Set your “arrival open email time” so you don’t jump into work immediately and burn your landing buffer.
Use the flight as downtime for your body while your brain still works. A well-planned flight = higher productivity when you land, less recovery lost.
Remember
A long-haul flight doesn’t need to be a dread. With thoughtful planning—from selecting the right seat, packing the right gear, staying hydrated, moving your body, setting up your tech and mindset—you can actually arrive refreshed, ready, and more productive.
Treat it as an opportunity: hours to plan, reflect, relax, maybe even get ahead. For the digital nomad, it’s not just transit; it is part of the rhythm. With the right strategy, you’ll look back and say: “Actually, that flight was worth it.”
Top 5 Travel Backpacks for 2024: Comfort, Durability, and Organization
Finding the perfect travel backpack can make all the difference on your journeys. Whether you’re a seasoned globetrotter or planning your first big adventure, having the right backpack ensures you travel with ease and style. In this guide, we’ve selected the top five travel backpacks for 2024, each offering a unique blend of comfort, durability, and organization. Let’s dive in and discover which backpack will be your new travel companion.
Osprey Farpoint 40 Review: The Ideal Travel Companion
The Osprey Farpoint 40 is a standout choice for travelers seeking a reliable, versatile, and carry-on compliant backpack. Renowned for its sturdy design and comfortable harness system, this pack offers a blend of practicality and durability that appeals to a wide range of adventurers. Here, we delve into its features, performance, and why it consistently ranks among the best travel backpacks.
Key Features
Design and Build: The Farpoint 40 is constructed from 450D recycled twist dobby polyester, which provides a robust yet lightweight framework. This material is not only durable but also part of Osprey’s commitment to sustainability. The backpack is available in several colors, including Gopher Green, Black, Tunnel Vision Grey, and Muted Space Blue, offering choices that cater to different style preferences.
Comfort and Fit: One of the Farpoint 40’s standout features is its comfortable harness system. It includes padded shoulder straps, a sternum strap with a built-in whistle, and a well-cushioned hip belt. The back panel is designed with airflow channels to ensure a cool carry, making it suitable for long periods of use. This pack is designed to distribute weight evenly, which is crucial when carrying heavier loads.
Spacious and Organized: Despite its compact carry-on size, the Farpoint 40 offers ample storage space. It features a large main compartment with internal compression straps to keep your gear secure and organized. The front panel loading design allows for easy access, mimicking the convenience of a suitcase. Additionally, it includes a smaller front compartment with a padded laptop sleeve and an extra pocket for essentials like passports and phones.
Durability and Protection: The Farpoint 40 is not fully waterproof, but it is water-resistant. The backpack can handle light rain effectively, although an additional rain cover is recommended for heavier downpours. The materials and zippers are designed to withstand rigorous use, and Osprey’s All Mighty Guarantee ensures peace of mind with a lifetime warranty.
Performance and Usability
Travel-Friendly: The Farpoint 40’s dimensions (22 x 14 x 9 inches) make it an ideal carry-on for most airlines, avoiding the hassle and cost of checked baggage. Its clamshell opening allows travelers to pack and access their belongings easily, reducing the need for additional packing cubes.
Versatility: Whether you’re a digital nomad, a weekend traveler, or heading on a longer trip, the Farpoint 40 is versatile enough to meet various travel needs. The harness system can be stowed away, transforming the pack into a more streamlined shape suitable for overhead compartments.
User Experience: Reviewers frequently highlight the Farpoint 40’s ease of use and comfort. It excels in providing a hassle-free travel experience, thanks to its intuitive design and practical features. The front “shove-it” pocket and small top pocket add to the convenience, allowing quick access to frequently used items.
Pros and Cons
Pros:
Comfortable harness system with excellent weight distribution
Spacious main compartment with easy access
Durable and water-resistant materials
Carry-on compliant for most airlines
Sustainable materials and lifetime warranty
Cons:
No built-in rain cover
The laptop sleeve location can be awkward when the bag is fully packed
Limited external pockets for water bottles and quick-access items
The Osprey Farpoint 40 is a top-tier travel backpack that balances comfort, durability, and practicality. Its thoughtful design makes it a reliable choice for various types of travelers, from backpackers to business travelers. With its combination of robust materials, user-friendly features, and carry-on compliance, the Farpoint 40 stands out as an excellent investment for anyone looking to enhance their travel experience.
Cotopaxi Allpa 35L and 42L: A Comprehensive Review
The Cotopaxi Allpa series is highly regarded in the travel community for its exceptional organization, durability, and stylish design. Both the 35L and 42L versions have their unique strengths, making them suitable for various travel needs.
Key Features
Design and Build: The Allpa backpacks are constructed with TPU-coated 1000D polyester and 840D ballistic nylon paneling, providing robust protection against the elements and wear and tear. These materials ensure the packs are lightweight yet durable, capable of handling rigorous travel conditions. The bags also come with a built-in rain cover, enhancing their water-resistant properties.
Organization: One of the standout features of the Allpa series is its superior organization. The interior of both the 35L and 42L versions is divided into multiple mesh compartments, allowing travelers to neatly separate and access their belongings. The clamshell opening design ensures easy packing and unpacking, resembling the convenience of a suitcase. The mesh compartments are perfect for storing clothes, shoes, and other travel essentials, while the top pocket is ideal for quick-access items like passports, phones, and wallets.
Comfort and Carry Options: Both versions include padded shoulder straps, a sternum strap, and a hip belt for enhanced comfort. The straps can be tucked away, transforming the backpack into a more streamlined carry-on. Additionally, there are reinforced handles on all sides, providing various carrying options. The Allpa 42L also features a decently stiff frame sheet that adds structure and support, making it more comfortable for extended use.
Performance and Usability
35L Version: The Cotopaxi Allpa 35L is carry-on compliant, making it an excellent choice for travelers who prefer to avoid checked baggage fees. Its compact size is perfect for short trips, offering ample space for several days’ worth of gear. Despite its smaller size, the 35L maintains all the organizational features and comfort of the larger version, making it a versatile and convenient option.
42L Version: The 42L version is ideal for longer trips, providing additional capacity while still remaining relatively lightweight. It includes all the features of the 35L, with the added benefit of more space and a slightly more structured build. The extra room makes it suitable for travelers who need to pack more gear or for those who prefer a bit of extra space for souvenirs and other items.
Pros and Cons
Pros:
Durable Materials: Both versions are made from high-quality materials that resist wear and tear.
Excellent Organization: Multiple compartments and a clamshell opening make packing and accessing gear easy.
Comfortable Carry: Padded straps, a hip belt, and various carrying options enhance comfort during travel.
Stylish Design: The backpacks come in various colors and feature a sleek, modern look.
Cons:
Weight: The Allpa packs are slightly heavier than some competitors, which can be a drawback for those looking to minimize carry weight.
Mesh Durability: While the mesh compartments are useful for organization, they can be prone to snagging and tearing if not handled carefully.
No Exterior Water Bottle Pocket: The absence of an exterior pocket for a water bottle might be inconvenient for some users.
The Cotopaxi Allpa 35L and 42L are both exceptional travel backpacks that cater to different needs. The 35L is perfect for short trips and those who prefer a carry-on compliant pack, while the 42L offers additional space for longer journeys. Both versions excel in organization, durability, and comfort, making them a reliable choice for any traveler. Whether you’re embarking on a weekend getaway or a month-long adventure, the Allpa series is designed to keep your gear secure and accessible, enhancing your travel experience.
Aer Travel Pack 3: A Comprehensive Review
The Aer Travel Pack 3 is a highly-regarded travel backpack known for its sleek design, durable construction, and practical features, making it an excellent choice for one-bag travel. With a 35-liter capacity, it strikes a balance between spaciousness and compactness, perfect for both short trips and longer adventures. Here’s an in-depth look at its key features, pros, and cons.
Design and Build
The Aer Travel Pack 3 boasts a minimalist, utilitarian aesthetic that is both stylish and functional. It is constructed from heavy-duty 1680D Cordura ballistic nylon, which provides exceptional durability and a sleek, modern look. The high-quality YKK zippers and Duraflex plastic hardware add to its robust build, ensuring that the bag can withstand rigorous use.
Organizational Features
One of the standout aspects of the Travel Pack 3 is its smart organizational layout. The main compartment opens flat with a clamshell design, making packing and accessing your belongings straightforward. Inside, the bag features several mesh pockets and compartments, allowing for easy organization of clothes, toiletries, and other essentials. The well-padded, suspended laptop sleeve can accommodate up to a 16-inch laptop, providing ample protection for your tech gear.
Comfort and Carry Options
The Aer Travel Pack 3 is designed with comfort in mind. It features padded shoulder straps, a sternum strap, and load lifters that help distribute the weight evenly across your shoulders and back. For added convenience, there are handles on the top, sides, and bottom of the bag, making it easy to grab from any angle. The bag also includes a pass-through strap for attaching to rolling luggage, enhancing its versatility.
Performance and Usability
The Travel Pack 3 performs exceptionally well in various travel scenarios. Its 35-liter capacity is sufficient for one-bag travel, fitting easily into overhead compartments and meeting most carry-on size requirements. The exterior compression straps help streamline the bag’s profile, while the durable materials ensure that it holds up well against the elements. Although the bag is not fully waterproof, its water-resistant fabric and weather-resistant zippers offer protection against light rain.
Pros and Cons
Pros:
Durable Materials: Made from high-quality 1680D Cordura ballistic nylon, the bag is built to last.
Smart Organization: Multiple compartments and pockets make it easy to organize and access your gear.
Comfortable to Carry: Padded straps and load lifters enhance comfort, even when the bag is fully loaded.
Versatile Carry Options: Multiple handles and a luggage pass-through strap add to its convenience.
Sleek Design: The minimalist aesthetic makes it suitable for various settings, from airports to city streets.
Cons:
Weight: At 4.1 lbs, the bag is slightly heavier than some competitors, which can be a drawback for weight-conscious travelers.
Lack of Built-in Rain Cover: While the bag is water-resistant, a built-in rain cover would provide extra protection.
Hip Belt Sold Separately: The hip belt is not included and needs to be purchased separately, which can be inconvenient for those who need additional support.
The Aer Travel Pack 3 stands out as one of the best travel backpacks on the market, offering a blend of durability, functionality, and style. Its smart organizational features, comfortable harness system, and versatile carry options make it an excellent choice for travelers looking for a reliable and efficient carry-on backpack. While it has a few minor drawbacks, its overall performance and build quality make it a worthwhile investment for frequent travelers.
Osprey Sojourn Porter 46L: A Detailed Review
The Osprey Sojourn Porter 46L is a versatile travel backpack that combines the rugged durability of a travel bag with the organizational features of a high-quality backpack. Known for its robust build and ample storage space, it is ideal for extended travels where carrying comfort and security are paramount.
Design and Build
The Sojourn Porter 46L is crafted from durable 420HD nylon packcloth and 500D nylon hex diamond ripstop, making it resilient against wear and tear. Its rugged design is complemented by a comfortable harness system, which includes padded shoulder straps, a sternum strap, and a well-cushioned hip belt. The harness can be stowed away, allowing the bag to convert into a streamlined carry-on. This versatility is a hallmark of the Sojourn Porter series, which also includes 30L and 60L versions for different travel needs.
Organizational Features
One of the standout features of the Sojourn Porter 46L is its excellent organizational capacity. The main compartment opens in a clamshell design, providing easy access to your belongings. Inside, you’ll find dual compression straps that help secure your gear and maximize space. The bag also features multiple pockets, including a large front panel organizational pocket with zippered mesh compartments, ideal for storing smaller items like toiletries, chargers, and travel documents.
The well-padded laptop sleeve, accessible via a side zipper, is another highlight. It spans the length of the back panel, ensuring your laptop is well-protected and easy to access during security checks or while on the go.
Comfort and Carry Options
Comfort is a key consideration for any travel backpack, and the Sojourn Porter 46L excels in this area. The backpack’s padded shoulder straps and hip belt distribute weight evenly, reducing strain on your back and shoulders. The back panel includes ridge foam and ventilation channels, which help keep you cool during long carries. Additionally, the bag features multiple grab handles, making it easy to maneuver in and out of overhead bins or car trunks.
Performance and Usability
The Sojourn Porter 46L performs admirably in various travel scenarios. Its 46-liter capacity provides ample space for packing clothes, shoes, and other essentials for extended trips. The “StraightJacket” compression system helps compress the bag’s profile, making it easier to fit in tight spaces and reducing the risk of overpacking. The ripstop nylon fabric and robust zippers add an extra layer of protection, ensuring that your belongings stay safe and secure.
Despite its robust features, the Sojourn Porter 46L is not without its drawbacks. Some users find it slightly bulky when fully packed, which can make it less convenient for short trips or for those who prefer a more streamlined profile. Additionally, while the bag is water-resistant, it is not fully waterproof, so an additional rain cover is recommended for heavy downpours.
Pros and Cons
Pros:
Durable Construction: Made from high-quality materials that withstand rigorous travel conditions.
Excellent Organization: Multiple compartments and pockets for easy access and efficient packing.
Comfortable Carry: Padded shoulder straps, hip belt, and ventilated back panel enhance comfort.
Versatile Design: Can convert from a backpack to a carry-on with stowable straps.
Spacious: Ample storage capacity for extended travels.
Cons:
Bulkiness: Can feel bulky when fully loaded, making it less ideal for minimalist travelers.
Not Fully Waterproof: Additional rain cover recommended for heavy rain.
Potential Airline Restrictions: While generally carry-on compliant, it may not meet all airline size requirements.
The Osprey Sojourn Porter 46L is an excellent choice for travelers seeking a durable, comfortable, and highly organized backpack. Its versatile design and robust features make it suitable for a variety of travel needs, from short getaways to extended trips. While it may be slightly bulky for some, its overall performance and build quality make it a reliable investment for serious travelers. Whether you are exploring urban landscapes or embarking on an adventure, the Sojourn Porter 46L is designed to keep your gear secure and accessible, enhancing your travel experience.
Timbuk2 Authority Laptop Backpack: A Detailed Review
The Timbuk2 Authority Laptop Backpack is a well-regarded option for both daily commuting and travel, offering a blend of ergonomic design, organizational features, and robust build quality. This review delves into its key attributes, pros, and cons, making it clear why this backpack is a popular choice among users.
Key Features
Design and Build: The Timbuk2 Authority is constructed from durable 630D nylon body fabric, which feels robust and slightly stiff but is built to withstand daily wear and tear. The bottom of the backpack is coated with TPU for added weather resistance, allowing users to place the bag on wet surfaces without worrying about water damage. Available in various colors, this backpack appeals to a wide range of style preferences.
Comfort and Fit: The ergonomic design of the Authority pack includes padded shoulder straps and a well-cushioned back panel with air channels to enhance breathability. The sternum strap, which can be adjusted to different heights, helps distribute weight evenly, making it comfortable to carry even when fully loaded. This design minimizes the likelihood of back strain and ensures comfort during extended use.
Organization: One of the standout features of the Authority backpack is its extensive organizational capacity. It includes a dedicated laptop compartment that fits laptops up to 17 inches, protected by thick padding on both sides. The main compartment offers ample space for books, clothes, and other essentials, while the front panel pocket features multiple smaller pockets for pens, phones, and other accessories. A quick-access top pocket is ideal for frequently used items like keys or a phone. Additionally, the backpack includes a side stretch pocket for a water bottle, although it might struggle to fit larger bottles.
Performance and Usability
The Authority backpack excels in both daily commuting and travel scenarios. Its 20-liter capacity is ample for most users, providing enough space for daily necessities without being overly bulky. The bag’s sleek, professional appearance makes it suitable for office settings, while its practical features cater to students and travelers alike. The padded top handle and luggage pass-through strap add to its versatility, allowing for easy handling and attachment to rolling luggage.
Pros and Cons
Pros:
Durable Materials: The 630D nylon body and TPU-coated bottom ensure long-lasting durability and weather resistance.
Excellent Organization: Multiple pockets and compartments provide efficient storage and easy access to essentials.
Comfortable Carry: Padded straps and back panel, along with a sternum strap, offer comfort during prolonged use.
Versatile Design: Suitable for various settings, from the office to travel.
Sleek Aesthetic: Modern and professional look that fits in different environments.
Cons:
Weight: Slightly heavier than some competitors at around 2 lbs, which might be noticeable for some users.
Water Bottle Pocket Size: The side pocket can be tight for larger water bottles.
No Bottom Padding: Lack of a padded bottom means the bag might not stand upright when not fully packed, which can be a minor inconvenience.
The Timbuk2 Authority Laptop Backpack is a top-tier option for anyone needing a reliable, well-organized, and durable backpack for daily use or travel. Its ergonomic design and extensive organizational features make it a comfortable and practical choice. While it has a few minor drawbacks, such as weight and water bottle pocket size, its overall performance and versatility make it a worthwhile investment. Whether you are a student, professional, or traveler, the Authority pack is designed to meet your needs effectively.
Choosing the right travel backpack can significantly enhance your travel experience, providing comfort, organization, and durability. Whether you opt for the versatile Osprey Farpoint 40, the organized Cotopaxi Allpa series, the sleek Aer Travel Pack 3, the robust Osprey Sojourn Porter 46L, or the ergonomic Timbuk2 Authority Laptop Backpack, you can be confident in having a reliable and functional companion for your adventures. Each of these backpacks has its unique strengths, catering to different travel styles and needs.
Highlights: Durable construction, excellent organizational capacity, comfortable carry system, versatile design that converts from backpack to carry-on, spacious 46-liter capacity.
Timbuk2 Authority Laptop Backpack:
Best For: Daily commuting and travel.
Highlights: Durable materials, extensive organizational features, ergonomic design, versatile for various settings, sleek and professional look.
Final Thoughts
Choosing the right travel backpack is crucial for a hassle-free and enjoyable travel experience. Whether you’re looking for the versatile Osprey Farpoint 40, the organized Cotopaxi Allpa series, the sleek Aer Travel Pack 3, the robust Osprey Sojourn Porter 46L, or the ergonomic Timbuk2 Authority Laptop Backpack, there’s a perfect option for every traveler. Consider your specific needs, travel style, and preferences to find the backpack that will accompany you on your adventures. Investing in a high-quality travel backpack not only enhances your travel experience but also provides peace of mind knowing that your belongings are secure and accessible. Happy travels!
In today’s increasingly mobile and remote-friendly work environment, coworking spaces have become an invaluable resource for digital nomads who travel and work simultaneously. These shared spaces offer a perfect mix of flexibility, essential amenities, and most importantly, a sense of community that caters to the unique needs of remote workers. Coworking spaces typically provide high-speed internet, comfortable workstations, and often additional perks like coffee, meeting rooms, and networking events. For digital nomads, finding a reliable coworking space can mean the difference between a productive workday and a frustrating search for a quiet spot with decent Wi-Fi. But coworking spaces are more than just places to work; they foster a sense of community and collaboration, bringing together professionals from various fields and backgrounds. This environment can lead to new opportunities, partnerships, and friendships, making it easier to navigate the challenges of working remotely in unfamiliar locations. With coworking spaces proliferating worldwide, from bustling cities to tranquil beach towns, digital nomads have an ever-expanding array of options to choose from. In this blog post, we’ll guide you through the process of finding the perfect coworking space around the world, ensuring you can maintain your productivity and enjoy your travels to the fullest.
Finding the right Coworking Space: Tips and Resources
Finding the perfect coworking space can be a game-changer, or a major drain on your time. The right workspace can transform your work experience from frustrating to productive, and even enjoyable. Over the years, I’ve honed a few reliable methods for discovering great coworking spaces around the world and fast. Here’s a guide to the strategies I use, including specific websites, apps, and the values of local recommendations.
1. Using Websites Dedicated to Coworking Spaces
Several websites are dedicated to listing coworking spaces globally, making it easy to compare options and find a space that suits your needs. Some of my favorites include:
Coworker: This site offers a comprehensive directory of coworking spaces around the world. You can read reviews, see photos, and even book a tour before committing.
Workfrom: In addition to coworking spaces, Workfrom lists coffee shops, cafes, and other remote work-friendly spots. It’s a great resource for finding a place to work in a pinch.
Deskpass: If you’re in the US, Deskpass offers a subscription service that allows you to access multiple coworking spaces in various cities, making it a flexible option for frequent travelers.
2. Leveraging Apps for Convenience
Several apps make it easier to find and book coworking spaces on the go. These apps often include user reviews and additional information about amenities and prices:
WeWork: Known for its vast network of coworking spaces, WeWork’s app lets you find and book spaces quickly. It’s especially useful if you’re traveling between major cities.
Regus: Similar to WeWork, Regus offers a global network of coworking spaces. Their app provides easy access to booking and information on various locations.
LiquidSpace: This app focuses on finding short-term workspaces, perfect for those who need a desk for just a few hours or days.
3. Asking for Local Recommendations
Sometimes, the best coworking spaces aren’t the ones listed on big websites or apps. Local recommendations can lead you to hidden gems that might not be widely advertised. Here’s how to tap into local knowledge:
Online Communities: Joining online communities such as Facebook groups, Reddit, and LinkedIn groups dedicated to digital nomads and remote workers can provide valuable insights. Members often share their experiences and recommend coworking spaces.
Networking Events: Attending local networking events or meetups can help you connect with other remote workers and locals who can recommend good coworking spaces.
Local Contacts: If you have friends or professional contacts in the area, don’t hesitate to ask them for recommendations. They might know about smaller, less crowded coworking spaces that are perfect for getting work done.
By combining these methods, you can find the ideal coworking space no matter where you are in the world. Using dedicated websites and apps gives you a broad view of available options, while local recommendations can help you discover unique spaces that perfectly fit your needs. With a bit of research and networking, you’ll be well on your way to finding a productive and enjoyable workspace, allowing you to maintain your productivity and enjoy your travels to the fullest.
The Importance of Reliable Internet in Coworking Spaces
As a digital nomad and blogger, having reliable internet access is non-negotiable. It’s the backbone of my work, enabling me to stay connected, meet deadlines, and keep my blog up-to-date. Finding coworking spaces with dependable internet is crucial, and here’s why it matters so much and how you can ensure you’re choosing a space that meets your needs.
1. Ensuring Consistent Productivity
Reliable internet is the key to maintaining productivity. Whether I’m uploading content, participating in virtual meetings, or managing social media, a stable connection ensures that my workflow isn’t interrupted. Slow or unreliable internet can lead to missed deadlines, frustrating delays, and a significant drop in productivity.
2. Facilitating Communication
As a digital nomad, staying in touch with clients, readers, and collaborators is essential. Video calls, live chats, and instant messaging are all part of my daily routine. Without reliable internet, communication can become a major challenge. Poor connection quality can disrupt meetings and hinder effective collaboration, leading to misunderstandings and lost opportunities.
3. Accessing Online Tools and Resources
My work relies heavily on various online tools and platforms, from content management systems to graphic design software. Reliable internet is crucial for accessing these tools seamlessly. Slow loading times or frequent disconnections can disrupt my workflow and increase the time it takes to complete tasks.
How to Ensure Reliable Internet in Coworking Spaces
1. Research and Reviews
Before committing to a coworking space, I always do my research. Websites like Coworker and Workfrom provide user reviews and ratings, which often include information about the quality of the internet. Reading these reviews helps me gauge whether the space meets my connectivity needs.
2. Test the Connection
Whenever possible, I visit the coworking space in person before signing up. This allows me to test the internet speed and stability. Many coworking spaces offer day passes or trial periods, which are perfect for this purpose. Using tools like Speedtest, I can check the download and upload speeds to ensure they’re sufficient for my work. Many spaces have one day passes or even a trial for this.
3. Ask the Community
Online communities and forums are great places to ask for recommendations. Platforms like Reddit, Facebook groups, and LinkedIn groups for digital nomads and remote workers can provide valuable insights into the internet reliability of coworking spaces in different locations. Fellow nomads often share their experiences and can point you to the best spots.
4. Backup Options
Despite thorough research, there might still be occasional issues with internet connectivity. That’s why having a backup option is crucial. I always keep a portable Wi-Fi device or a local SIM card with a data plan as a fallback. This ensures that I can stay connected even if the coworking space’s internet goes down.
Reliable internet access is the lifeline of any digital nomad’s work routine. By prioritizing spaces with dependable connections and having a backup plan, you can ensure that your productivity remains high and your work continues seamlessly, no matter where you are in the world. This focus on connectivity allows you to meet deadlines, stay in touch, and make the most of your remote work lifestyle.
The Importance of Amenities in Coworking Spaces
Sometimes the amenities offered by one space over another can be the deciding factor. For many digital nomads and remote workers, these amenities are more than just perks; they are essential to maintaining productivity and comfort throughout the workday. Here’s a look at the various amenities you can expect in coworking spaces and why they might be important for you.
1. Meeting Rooms
Having access to meeting rooms is crucial for professionals who need to conduct private calls, client meetings, or team collaborations. These spaces offer a quiet and professional environment, equipped with the necessary technology to ensure your meetings go smoothly. For those who frequently engage with clients or teams, meeting rooms are invaluable.
2. Private Desks
While some people thrive in communal areas, others need the privacy and concentration that a dedicated desk provides. Private desks in coworking spaces offer a personal, quiet area where you can focus without interruptions. This is particularly beneficial for tasks that require deep concentration or confidentiality.
3. Communal Areas
Communal areas foster a sense of community and collaboration among coworkers. These spaces are perfect for networking, casual conversations, and taking breaks. The social aspect of coworking spaces can lead to new opportunities, partnerships, and friendships, making the work environment more enjoyable and less isolating.
4. Free Coffee and Snacks
Many coworking spaces provide free coffee, tea, and snacks. These small perks can significantly enhance your workday, keeping you energized and reducing the need for frequent trips outside the workspace. While seemingly minor, these amenities can improve overall satisfaction and productivity.
5. Not Important for Everyone
It’s important to note that not all amenities will be essential for every worker. Some people might find that they don’t need meeting rooms or private desks and are perfectly content working in a communal area with minimal amenities. The key is to understand your specific needs and choose a coworking space that best supports your work style.
The amenities offered by coworking spaces can greatly enhance your work experience by providing the necessary tools and environment to stay productive and comfortable. However, it’s crucial to assess what is most important for your workflow and choose a space that aligns with those requirements. By doing so, you can ensure a productive and enjoyable remote work experience.
The Community Aspect of Coworking Spaces
One of the most valuable yet often overlooked benefits of coworking spaces is the strong sense of community they foster. For digital nomads and remote workers, who might otherwise find themselves working in isolation, coworking spaces provide a vibrant environment where like-minded professionals can network, collaborate, and exchange ideas. Here’s why the community aspect of coworking spaces is so important and how it can enhance your work experience.
1. Networking Opportunities
Coworking spaces bring together individuals from diverse fields and backgrounds. This mix creates a fertile ground for networking, allowing you to connect with potential clients, collaborators, and mentors. Regular interactions in communal areas, events, and workshops organized by the coworking space can lead to meaningful professional relationships and new business opportunities.
2. Collaborative Environment
Being surrounded by other motivated and driven individuals can inspire creativity and innovation. Coworking spaces often host brainstorming sessions, hackathons, and collaborative projects that encourage members to work together. This collaborative environment can lead to the development of new ideas and solutions that you might not have considered working alone.
3. Learning and Development
Many coworking spaces offer educational events such as seminars, workshops, and guest lectures. These events provide opportunities to learn new skills, stay updated on industry trends, and gain insights from experts in various fields. Engaging in these learning activities can significantly enhance your professional growth and keep you competitive in your field.
4. Emotional Support and Motivation
Working remotely can sometimes feel lonely and isolating. The community aspect of coworking spaces helps mitigate these feelings by providing a supportive network of peers. Sharing your challenges and successes with others who understand your work style can be incredibly motivating. This emotional support can boost your morale and productivity.
5. Social Interaction
Beyond professional benefits, coworking spaces also offer a chance for social interaction. Casual conversations during coffee breaks or social events can lead to friendships and a sense of belonging. This social aspect can make your workdays more enjoyable and less monotonous.
The community aspect of coworking spaces goes beyond just a place to work; it creates an environment where networking, collaboration, learning, and social interaction thrive. By joining a coworking space, you can benefit from the collective energy and support of a community of like-minded professionals, enhancing both your professional and personal life.
Personal Experiences with Coworking Spaces Around the World
Traveling and working as a digital nomad, I’ve experienced a variety of coworking spaces across different countries, each uniquely influencing my productivity and work satisfaction. In Bulgaria, I found a coworking space in a former garment factory that had an elevator-turned-bar, creating a lively, creative atmosphere. Similarly, in the Czech Republic, a distillery-turned-coworking space offered a vibrant community with events that fostered collaboration. These unique setups provided not just a workspace, but a dynamic environment that enhanced my work experience.
One of my most memorable experiences was in Japan, working in a remote coworking space in a serene mountain village. This converted summer camp offered a peaceful setting perfect for deep work, with cultural nuances like wearing house shoes inside. Contrastingly, coworking spaces in bustling cities like Mumbai and New York offered fast-paced, dynamic environments. The Ministry of New in Mumbai, blending Indian and European styles, provided ample daylight and open spaces. Meanwhile, The Farm in New York, with its nature-inspired design and pet-friendly policy, created a cozy yet professional workspace. These experiences taught me the importance of selecting a coworking space that aligns with my needs, showing how the right environment can significantly boost productivity and satisfaction.
Advice for Digital Nomads: How to Choose the Right Coworking Space
Choosing the right coworking space as a digital nomad involves balancing several critical factors to ensure it meets your needs. Location is paramount; find a space conveniently near public transportation, eateries, and other amenities. Consider commute time and neighborhood safety, as an inconvenient location can cause more stress than it’s worth.
Cost and membership flexibility are crucial. Look for coworking spaces offering various membership options such as daily passes, monthly subscriptions, or part-time plans. This flexibility is vital for digital nomads who may not stay in one place for long. Many spaces provide tiered memberships, allowing you to choose a plan that best fits your budget and usage frequency.
The work environment and atmosphere are equally important. Spaces with ergonomic furniture, ample natural light, and a quiet, distraction-free setting can significantly boost productivity. Access to private meeting rooms or phone booths for calls and video conferences is also beneficial. If possible, visit the space beforehand to get a sense of the ambiance and whether it aligns with your work style.
Community and networking opportunities can enhance your experience. Many spaces organize events, workshops, and social gatherings that allow you to connect with like-minded professionals. These interactions can lead to new collaborations, friendships, and professional growth. Choosing a space that promotes a vibrant community can make your workdays more enjoyable and less isolating.
Lastly, consider amenities such as high-speed internet, printing services, kitchen facilities, and recreational areas. These can make a significant difference in your daily routine, providing convenience and comfort that enhance productivity. By evaluating these factors, you can find a coworking space that meets your professional requirements and supports your lifestyle as a digital nomad.
Finding the perfect coworking space can transform your work experience from frustrating to productive and enjoyable. Use dedicated websites like Coworker, Workfrom, and Deskpass to compare global options. Apps like WeWork, Regus, and LiquidSpace offer convenient booking and detailed information.
Local recommendations often reveal hidden gems. Join online communities on Facebook, Reddit, and LinkedIn for insights and personal experiences. Attend networking events or ask local contacts for recommendations.
Reliable internet is essential. Research reviews, test connections, and have a backup plan like a portable Wi-Fi device or local SIM card.
Consider amenities such as meeting rooms, private desks, communal areas, and perks like free coffee. Prioritize spaces that foster community, offering networking opportunities, collaborative environments, and social interactions. By evaluating these factors, you can find a coworking space that meets your needs and enhances your remote work lifestyle.
In today’s digital world, staying organized is critical for remote workers. The flexibility to work from anywhere comes with the personal challenge of managing time, tasks, and communication effectively. If things get disorganized, it can lead to missed deadlines, lower productivity, and more stress. More stress is not what you moved to working on a beach in Spain for is it? In this post, we’ll share our ten practical tips and strategies to help you stay digitally organized and keep your productivity on track wherever you go as a remote worker. Let’s dive straight in.
1. Email Management: Taming the Inbox Beast
Emails are a double-edged sword for remote workers. They are essential for communication but can also be a major source of distraction when one pops up every 15 minutes and just begs to distract you from what you were focusing on. So obviously some effective inbox management is crucial.
Set Specific Times for Email Checking
Constantly checking your email throughout the day fragments your focus and reduces your productivity. Instead, try designating specific times for checking and responding to emails. For example, you might check your email first thing in the morning and at the end of the workday and limit yourself to just 30 minutes or one hour each time. This approach helps you stay focused on your tasks while ensuring you stay on top of important communications.
Use Folders and Labels
Organizing your emails into folders or using labels can help you quickly find important messages and keep your inbox clutter-free. Create categories based on project names, clients, or priorities. Most email clients, like Gmail and Outlook, offer these features.
Automate Email Sorting
Tools like Gmail’s filters or Microsoft Outlook’s rules can automatically sort incoming messages based on criteria you set. For example, you can create a filter to automatically label emails from a specific client or move newsletters to a separate folder. This automation can save you time and keep your inbox organized and clutter free. Dedicate an hour a day (keep it to a minimum where possible but increase if you really have to) to replying to your priority inbox, such as messages from clients, and dedicate just an hour a week to your other less-priority folders such as ‘updates’ or ‘promotions’ in Gmail. Like the labels this will take some trial and error, but resist the urge to dedicate too much time. Dedicating slightly less than you think you’ll need is a good start. You’ll be surprised what you can accomplish when you give yourself a time crunch.
2. Task Management Tools: Keeping Track of Your To-Dos
Just like inbox management is crucial so too is managing your tasks effectively. I have yet to meet any entrepreneur or digital nomad who can manage a successful business without a To-Do list or at least a notes app. Just saying “oh I’ll remember that” just doesn’t cut it. Luckily there are several task management tools available that can help you stay on top of your workload.
TickTick
TickTick is my personal go-to. It’s more of a very powerful to-do app than a full blown task management app but it’s perfect for a solo digital nomad without complex projects. Ticktick allows you to create to-do lists, set due dates, and organize tasks into different lists or projects. Key features I love include calendar integration, multiple reminders, subtasks, priority levels, and tags to keep everything organised. Other unique features like the Pomodoro timer and habit tracker help enhance my personal productivity. While it’s user-friendly and suitable for individuals or small teams, it lacks the advanced project management capabilities and extensive customization options found in tools like Asana and Monday.com. Still TickTick is ideal for those needing a straightforward task management solution with useful extras for personal productivity (like me).
Trello
Trello is like having a personal digital bulletin board. Using a card-based system, Trello lets you create different boards for different projects, add tasks as cards, and move them through various stages of completion. It’s visual and intuitive. Plus, you can assign tasks to any other remote team members you might have, set due dates, and add comments or attachments. It’s perfect for keeping everyone on the same page and making sure nothing slips through the cracks.
Asana
Asana is another fantastic tool that takes task management to the next level. Think of it as your digital project manager. It’s a few steps up in complexity from Trello and might be overkill for some people. You can create tasks, assign them to team members, set deadlines, and track progress with visual timelines and dashboards just like Trello. But Asana integrates seamlessly with many other tools, making it incredibly versatile for remote teams especially. It’s like having a command center for all your projects in one place.
Monday.com, like Asana, is a powerhouse for task management and workflow customization. It’s perfect if you need a bit more structure and automation in your projects. It’s really geared towards complex multi-faceted projects and even multiple complex projects with many team members each. It has reporting features and communication features built in for this reason. What’s really cool though is the automation features, which can handle repetitive tasks and make your work life a lot easier. It’s like having a personal assistant to keep everything running smoothly behind the scenes of the larger digital teams.
3. Digital File Organization: Keeping Your Files in Order
When you work remote the cloud is your friend (with a decent internet connection). Unless you have, and even if you do have, a fully kitted out laptop with a few terabytes of storage, you won’t be able to keep everything you do on your laptop. Nor should you, what if a rogue wave sweeps the laptop away while you’re relaxing at the beach? A Very hypothetical situation but you get our point, one major vulnerability like everything stored on a laptop and no backups is a bad idea. Making sure everything is stored securely and is accessible anywhere and quickly is a key part of remote efficiency. Thankfully it’s pretty easy to stay on top of it.
Use Cloud Storage Services
Cloud storage services like Google Drive, Dropbox, and Microsoft OneDrive offer a convenient way to store and organize your files. These platforms allow you to access your files from any device, share them with colleagues or clients and keep them synced across all your devices. Best of all it’s reasonably cheap. Although we admit if you’re a video editor on the go with a lot of large files the price will add up very quickly. For most people though, $10-$20 a month will get you terabytes of secure, accessible storage.
Create Clearly Named Folders
Organize your files into clearly named folders to make them easy to find. Use a consistent naming scheme for your files and folders. For example, you might use project names or dates in your file names to keep them organized. Time wasted each day searching for the half-lost folder from a month ago with important client information is just wasted money.
Regularly Clean Up Your Files
To keep that cloud storage cost a little bit more manageable take the time each week or month to go through your files and delete any that are no longer needed. Old work or multiple drafts of a complete document can all go after a set period of time. This regular cleanup will also help you maintain an organized file system and prevent clutter from building up.
4. Calendar Management: Schedule for Success
A well-managed calendar is essential for remote workers to keep track of work tasks, meetings, and personal appointments. As you hop through different time zones you’ll need a calendar that can keep up.
Use a Digital Calendar
Some people like a traditional pen and paper for note taking, journaling or for a diary/calendar. This is usually fine and each to their own, but if you’re the kind of digital nomad thats going to find yourself even semi-regularly jumping through time zones you’ll have to go digital to avoid a serious headache. Digital calendars like Google Calendar or Microsoft Outlook are powerful tools for managing your schedule. I think everyone knows they’ll help you to set appointments, schedule meetings, and create reminders, but most importantly, you can create these events in a timezone of your choice, and then get reminded in your current timezone to match. It helps you can also sync your calendar across devices to stay updated on your schedule no matter what kind of set up you have access to, phone, tablet or laptop.
Set Reminders
Setting reminders for important tasks and deadlines can help you stay on top of your responsibilities. Most digital calendars allow you to set multiple reminders for each event, ensuring you have plenty of notice for upcoming tasks. I use reminders for both work and personal life. There’s a reminder for weekly email cleanups and a reminder for taking the bins out.
Block Out Time for Focused Work
In addition to scheduling meetings and appointments, use your calendar to block out time for focused work. This dedicated time can help you stay productive and ensure you have uninterrupted periods to work on important tasks. This can be crucial for the deep focus work that’s so often needed, and it goes hand-in-hand with the time blocking of when to go through your emails each day. Be sure to set your phone to ‘do not disturb’.
5. Note-Taking Apps: Capturing Ideas and Information
Staying organized with your notes is a must when you’re working remotely or on the go travelling. Whether it’s brainstorming ideas, jotting down meeting notes, or keeping track of important info, having the right note-taking app can make your life so much easier. Let’s take a look at a few great options.
Evernote
Evernote is a classic favorite among digital note-taking enthusiasts. It’s like having a digital notebook for every project or topic you’re working on. You can add text, images, attachments, and even audio recordings to your notes, making it incredibly versatile. It’s perfect for capturing everything from quick thoughts to detailed plans. Plus, Evernote’s search function is top-notch, so you can find what you need in a flash. The downside is that to get the features you’ll actually want it’s a paid subscription only.
Microsoft OneNote
If you’re already using Microsoft Office tools, OneNote might be your best bet. It integrates seamlessly with Word, Excel, and other Office apps, making it easy to keep everything connected. You can create notebooks, sections, and pages to organize your notes, and use tags and categories to keep things tidy. OneNote also supports drawing and handwriting, which is great if you like to sketch out your ideas or annotate documents on an ipad with a pencil. The downside is that it’s not as versatile. We found it best for note taking back in college where the organisation is a little simpler.
Notion
Notion is like a Swiss Army knife for digital organization. It’s not just a note-taking app; it’s a complete workspace. You can create pages for different projects, add notes, and even build to-do lists all in one place. Notion also shines when it comes to collaboration. You can share your pages with team members, leave comments, and work together in real-time. It’s perfect for keeping everyone on the same page (literally) and managing projects more efficiently. Notion is what we use both for personal and business use.
Picking the right note-taking app really depends on your needs and preferences. If you want a straightforward way to capture notes and ideas, Evernote is a solid choice. If you’re embedded in the Microsoft ecosystem and need robust integration, OneNote will serve you well. And if you’re looking for a versatile, all-in-one tool that can handle notes, tasks, and team collaboration, Notion is hard to beat.
6. Automate Where Possible: Streamlining Your Workflow
Automation can save you time and reduce the burden of repetitive tasks. There are several tools available that can help you automate various aspects of your work.
Zapier
Zapier is a powerful automation tool that allows you to connect different apps and automate workflows. For example, you can create an automation to save email attachments directly to your cloud storage or automatically add tasks from your email to your task management tool.
IFTTT
IFTTT (If This Then That) is another automation tool that lets you create simple automation rules between different apps and services. For example, you can create a rule to automatically post your new blog entries to social media or save your social media posts to a spreadsheet.
8. Communication Tools: Organizing Team Interactions
Slack
Slack is a popular communication tool for remote teams. It allows you to create channels for different projects or topics, making it easy to keep discussions organized. You can also integrate Slack with other tools to streamline your workflow.
Microsoft Teams
Microsoft Teams offers similar features to Slack, with the added benefit of integration with Microsoft Office tools. You can create channels, schedule meetings, and collaborate on documents in real-time.
9. Regular Reviews: Keeping Everything in Check
During the hustle and bustle of either travelling through different countries or getting settled in a semi permanent destination office, take the time to regularly review your tasks, emails, and files. Go through everything to make sure it’s all still properly organised and no emails have slipped through the cracks.
Schedule Weekly or Biweekly Reviews
Make it a habit to set aside some time each week or every two weeks for a quick review session. During these reviews, go through your tasks, emails, and files. This is your chance to reorganize and prioritize tasks, tidy up your inbox, and ensure your files are in order. It’s like a mini reset to keep everything running smoothly.
Reflect on Your Progress
While you’re reviewing, take a moment to reflect on your progress. Are there any areas where you can improve? This reflection helps you stay on track and make any necessary adjustments to your workflow. It’s a great way to keep things moving in the right direction and ensure you’re always working efficiently. It’s especially important when you’re just starting out and getting into the flow of living the digital nomad life.
10. Set Clear Boundaries: Balancing Work and Personal Life
Define Work Hours
Set specific work hours and make sure you stick to them and your team/clients/colleagues all know them. This helps manage expectations and ensures you have dedicated time for both work and personal activities. It’s all about finding that balance.
Create a Dedicated Workspace
If you can, set up a dedicated workspace at home where you can focus solely on work. Having a separate spot for work helps you stay organized and keeps your work time and personal time from blending together. If home isn’t possible try a local library or co-working space for the same effect.
Mastering the art of digital organization these days is essential for remote work while seeking to maintain high productivity and low stress. The ten strategies we’ve ran through, ranging from effective email management to the use of powerful task management tools, provide a robust framework for staying organized no matter where you work. Implementing these practices will not only help you keep your digital life clutter-free but also enhance your ability to meet deadlines and collaborate effectively. Whether you’re drafting emails from a cozy café or managing projects from a beach in Spain, these tips will ensure that your work flows smoothly and efficiently, leaving you more time to enjoy the freedoms that come with being a digital nomad. Embrace these tools and techniques to transform the way you work and live, maximizing the benefits of remote working.
